Physical Therapy Website Compliance
Personalized exercise videos, patient-facing progress tracking, digital referral flows — PT practices generate PHI through channels most web developers don't even recognize as regulated. An unlisted YouTube link, a form collecting pain scores, a referral parameter in a URL — each is a potential HIPAA violation compounded by state privacy law. We audit and remediate every one under HIPAA plus MHMDA, CMIA/CCPA, HB 300, and SHIELD.
Get Your Free PT Website AuditCompliance Standards That Apply to You
PT practices are HIPAA covered entities. Patient exercise programs, progress notes shared online, and referral information all constitute PHI that must be protected.
Digital health records, patient portals, and electronic referral systems fall under HITECH Act requirements with enhanced breach notification rules.
PT websites must be accessible — especially exercise instruction content, appointment scheduling, and patient portals used by individuals with disabilities.
MHMDA (WA), CMIA + CCPA (CA), HB 300 (TX), SHIELD (NY). For PT clinics with patients across multiple states, each state's privacy law applies independently. We audit for all four regimes and implement the controls each one requires.
Common Compliance Issues We Find
Exercise videos without access control
Personalized exercise programs shared via unlisted YouTube links or unprotected pages are PHI — they reveal the patient's condition and treatment plan.
Progress tracking forms without encryption
Online forms where patients report pain levels, range of motion, or functional progress contain PHI and must be encrypted and stored compliantly.
Referral information in URLs
Referral source tracking through URL parameters can inadvertently expose which physician referred a patient and for what condition.
Third-party exercise platforms without BAA
Exercise prescription platforms like MedBridge or HEP2go may handle PHI — a Business Associate Agreement is required for each.
Our Physical Therapy Compliance Solution
Physical Therapy compliance software gives you templates, checklists, and document generators — then leaves the technical work to you. We do the work itself: auditing your site, configuring your forms and integrations, signing and tracking the agreements, monitoring your stack continuously. You don't need to learn the rules. You need someone to handle them.
Get Your Free PT Website Audit- PT-specific HIPAA compliance audit
- Secure patient portal for exercise programs
- Encrypted progress tracking forms
- Practice management software integration
- Referral workflow compliance review
- Accessible exercise content delivery
Compatible Practice Management Systems
Your website needs to work alongside your existing practice software. We review each connection point for HIPAA alignment, harden data flows between systems, and check BAA coverage for all third-party integrations.
Compliance Plans & Pricing
Every plan includes full HIPAA compliance. Free initial audit — no commitment required.
Free audit
Automated public-page scan with prioritized PDF report. Deeper manual review on request.
One-time remediation
Typical: $1,500–$5,000 depending on findings (BAA coverage, form rebuild, tracking cleanup, state-law controls). Quoted after audit.
Monthly plan
Ongoing monitoring, updates, and re-audits — starts after remediation ships. Pick a tier below.
Solo Practice
Peace of mind for small practices: 1–2 lead providers, single state, single site.
- Full HIPAA coverage of everything on your site
- Signed BAA with hosting included
- HIPAA-compliant forms, scheduling & basic integrations
- Single-state privacy law coverage (HIPAA + your state)
- Daily encrypted backups, 24/7 uptime monitoring
- Annual third-party HIPAA scan
- 1 hour/month of minor content updates (text, image swaps, link fixes)
- Annual strategy call
- 48h email response
- Free initial compliance audit
Group Practice
Your virtual Compliance Officer for the website side: 3–10 lead providers, growing teams.
- 3–5 providers, 1 state, simple stack $799
- 5–7 providers, 1–2 states, standard PMS $899
- 7–10 providers, 2 states, multiple integrations $1,099
- Everything in Solo Practice
- Up to 2 states regulatory coverage
- Full operations stack covered (scheduling, patient portal, integrations)
- Monthly compliance review with summary report
- ADA / WCAG 2.1 AA monitoring
- 3 hours/month of content & minor design updates
- Practice management integration (Dentrix, Eaglesoft, Jane App, ChiroTouch, WebPT, etc.)
- Quarterly Strategy Call with our compliance team
- 24h email & phone response
- HIPAA staff checklist + 1 training session/year
Multi-Site
Multi-state coverage for regional networks and DSOs: 11–30 lead providers, multiple locations.
- 2–3 sites, 3 states, standard stack $1,999
- 4–6 sites, 4–5 states, non-standard integrations $2,499
- 6–10 sites, custom integrations, complex compliance $2,799
- Everything in Group Practice
- Multi-state coverage (3+ states, MHMDA / CMIA / HB 300 / SHIELD)
- Multi-location network management
- Bi-weekly compliance review
- Custom integrations & API setup
- 8 hours/month of content, design & integration work
- Quarterly Strategy Call + on-demand consults
- 4h critical response SLA
- Quarterly penetration scan
- Annual comprehensive security audit
Health System
A long-term partner for hospital systems & enterprise health orgs: 30+ providers, custom scope.
- Everything in Multi-Site
- Custom architecture & enterprise integrations
- Continuous monitoring
- Dedicated Account Manager
- Co-branded incident response with your legal & IT teams
- Plug-in to your Privacy Officer's workflow
- Custom development & feature work
- Custom SLA & response times
- Executive briefings & quarterly compliance audits
Monthly plan starts after the site is compliant. Initial remediation is a separate one-time engagement — typically $1,500–$5,000 for Solo and Group, scoped higher for Multi-Site and Health System, quoted after the audit. We do not start a subscription on a non-compliant site. All plans billed monthly thereafter. Cancel anytime with 30 days notice. Ongoing compliance work (monitoring, BAA management, monthly review, accessibility remediation) is unlimited within tier scope. New pages, full redesigns, and custom feature development are scoped and quoted separately.
Why isn't this $99 like the HIPAA software tools?
Because the difference isn't features — it's who carries the responsibility when something goes wrong.
- BAA templates — you send them, you chase signatures
- Policy generators — you fill in, you maintain
- Training videos — you and your staff complete
- Compliance checklists — you work through them
- Encrypted hosting, forms, plugin integration — you configure, you own the gaps
- OCR audit — software doesn't show up. You do.
- We sign and manage every BAA in your stack
- We configure the encrypted hosting, forms, and plugin integrations — and keep them aligned as the stack changes
- We monitor every third-party tool you add for HIPAA exposure
- We remediate findings month over month — under our name, on our infrastructure
- We carry the responsibility for the integration of software, hosting, and plugins. Software won't.
Software gives you tools. The configuration, the integration between hosting / forms / plugins, and the responsibility for keeping it compliant — all of that stays on you. We take that piece off your desk and onto ours. If you have an in-house IT team with HIPAA expertise and time to run this yourself, the $99 tools are the right call. If you don't, you're not licensing software — you're hiring a partner who answers when OCR asks who configured the stack.
Why Clients Trust Us
Physical Therapy Website Compliance Checklist
- Patient exercise portals require authentication
- Exercise videos stored on HIPAA-compliant platform
- Progress tracking forms use TLS encryption
- Referral tracking does not expose PHI in URLs
- BAA signed with exercise prescription platform
- Practice management software integration secured
- Patient outcome data excluded from public analytics
- Telehealth/virtual visit platform has signed BAA
- Accessible design for patients with motor disabilities
- Privacy notice covers digital PT services and portals
Protect Your Clinic
Start with a free compliance audit. We'll identify the issues on your site and give you a clear, prioritized remediation plan.
Get Your Free PT Website Audit