Dental Practice Website Compliance
Before-and-after galleries, online booking with insurance fields, patient review responses — dental websites collect and publish more PHI than almost any other specialty. Most were built without a BAA, without encrypted intake, and without state-law review. We rebuild the compliance layer underneath — HIPAA plus MHMDA, CMIA/CCPA, HB 300, and SHIELD — without forcing you to change practice software or redesign your site.
Get Your Free Dental Website AuditCompliance Standards That Apply to You
All dental practices that transmit health information electronically are covered entities under HIPAA — this includes online appointment requests, digital intake forms, and patient portals.
Dental websites must be accessible to patients with disabilities. Inaccessible booking systems and forms create both legal liability and lost patients.
MHMDA (WA), CMIA + CCPA (CA), HB 300 (TX), SHIELD (NY). State health-privacy laws often go further than HIPAA — Washington and California allow patients to sue dental practices directly. We cover both federal and state requirements.
Each state dental board has specific advertising rules governing website content, before-and-after photos, testimonials, credentials display, and specialty claims.
Common Compliance Issues We Find
Before-and-after photo galleries
Patient dental photos are PHI. Publishing them without documented written consent — or storing them on non-compliant servers — violates HIPAA.
Online booking without encryption
Appointment request forms that collect patient names, insurance info, or health conditions must use TLS encryption and HIPAA-compliant processing.
Patient reviews containing PHI
Responding to patient reviews by confirming or acknowledging treatment details — even a simple 'thank you for choosing us for your implants' — is a HIPAA violation.
Third-party widgets without BAA
Chat widgets, scheduling tools, and payment processors embedded on your site may handle PHI without a Business Associate Agreement.
Our Dental Practice Compliance Solution
Dental Practice compliance software gives you templates, checklists, and document generators — then leaves the technical work to you. We do the work itself: auditing your site, configuring your forms and integrations, signing and tracking the agreements, monitoring your stack continuously. You don't need to learn the rules. You need someone to handle them.
Get Your Free Dental Website Audit- Dental-specific HIPAA compliance audit
- Secure online appointment scheduling setup
- HIPAA-compliant photo gallery implementation
- Practice management software integration
- Patient review response guidelines
- Encrypted intake forms & patient portals
Compatible Practice Management Systems
Your website needs to work alongside your existing practice software. We review each connection point for HIPAA alignment, harden data flows between systems, and check BAA coverage for all third-party integrations.
Compliance Plans & Pricing
Every plan includes full HIPAA compliance. Free initial audit — no commitment required.
Free audit
Automated public-page scan with prioritized PDF report. Deeper manual review on request.
One-time remediation
Typical: $1,500–$5,000 depending on findings (BAA coverage, form rebuild, tracking cleanup, state-law controls). Quoted after audit.
Monthly plan
Ongoing monitoring, updates, and re-audits — starts after remediation ships. Pick a tier below.
Solo Practice
Peace of mind for small practices: 1–2 lead providers, single state, single site.
- Full HIPAA coverage of everything on your site
- Signed BAA with hosting included
- HIPAA-compliant forms, scheduling & basic integrations
- Single-state privacy law coverage (HIPAA + your state)
- Daily encrypted backups, 24/7 uptime monitoring
- Annual third-party HIPAA scan
- 1 hour/month of minor content updates (text, image swaps, link fixes)
- Annual strategy call
- 48h email response
- Free initial compliance audit
Group Practice
Your virtual Compliance Officer for the website side: 3–10 lead providers, growing teams.
- 3–5 providers, 1 state, simple stack $799
- 5–7 providers, 1–2 states, standard PMS $899
- 7–10 providers, 2 states, multiple integrations $1,099
- Everything in Solo Practice
- Up to 2 states regulatory coverage
- Full operations stack covered (scheduling, patient portal, integrations)
- Monthly compliance review with summary report
- ADA / WCAG 2.1 AA monitoring
- 3 hours/month of content & minor design updates
- Practice management integration (Dentrix, Eaglesoft, Jane App, ChiroTouch, WebPT, etc.)
- Quarterly Strategy Call with our compliance team
- 24h email & phone response
- HIPAA staff checklist + 1 training session/year
Multi-Site
Multi-state coverage for regional networks and DSOs: 11–30 lead providers, multiple locations.
- 2–3 sites, 3 states, standard stack $1,999
- 4–6 sites, 4–5 states, non-standard integrations $2,499
- 6–10 sites, custom integrations, complex compliance $2,799
- Everything in Group Practice
- Multi-state coverage (3+ states, MHMDA / CMIA / HB 300 / SHIELD)
- Multi-location network management
- Bi-weekly compliance review
- Custom integrations & API setup
- 8 hours/month of content, design & integration work
- Quarterly Strategy Call + on-demand consults
- 4h critical response SLA
- Quarterly penetration scan
- Annual comprehensive security audit
Health System
A long-term partner for hospital systems & enterprise health orgs: 30+ providers, custom scope.
- Everything in Multi-Site
- Custom architecture & enterprise integrations
- Continuous monitoring
- Dedicated Account Manager
- Co-branded incident response with your legal & IT teams
- Plug-in to your Privacy Officer's workflow
- Custom development & feature work
- Custom SLA & response times
- Executive briefings & quarterly compliance audits
Monthly plan starts after the site is compliant. Initial remediation is a separate one-time engagement — typically $1,500–$5,000 for Solo and Group, scoped higher for Multi-Site and Health System, quoted after the audit. We do not start a subscription on a non-compliant site. All plans billed monthly thereafter. Cancel anytime with 30 days notice. Ongoing compliance work (monitoring, BAA management, monthly review, accessibility remediation) is unlimited within tier scope. New pages, full redesigns, and custom feature development are scoped and quoted separately.
Why isn't this $99 like the HIPAA software tools?
Because the difference isn't features — it's who carries the responsibility when something goes wrong.
- BAA templates — you send them, you chase signatures
- Policy generators — you fill in, you maintain
- Training videos — you and your staff complete
- Compliance checklists — you work through them
- Encrypted hosting, forms, plugin integration — you configure, you own the gaps
- OCR audit — software doesn't show up. You do.
- We sign and manage every BAA in your stack
- We configure the encrypted hosting, forms, and plugin integrations — and keep them aligned as the stack changes
- We monitor every third-party tool you add for HIPAA exposure
- We remediate findings month over month — under our name, on our infrastructure
- We carry the responsibility for the integration of software, hosting, and plugins. Software won't.
Software gives you tools. The configuration, the integration between hosting / forms / plugins, and the responsibility for keeping it compliant — all of that stays on you. We take that piece off your desk and onto ours. If you have an in-house IT team with HIPAA expertise and time to run this yourself, the $99 tools are the right call. If you don't, you're not licensing software — you're hiring a partner who answers when OCR asks who configured the stack.
Why Clients Trust Us
Dental Website Compliance Checklist
- Online booking forms use TLS encryption
- Written patient consent for all before-and-after photos
- Photo storage on HIPAA-compliant servers
- BAA signed with scheduling widget provider
- BAA signed with chat/messaging widget provider
- Patient review response policy documented
- Intake forms processed through compliant systems
- Practice management software integration secured
- Payment processing meets PCI-DSS and HIPAA
- Privacy notice covers online dental services
Protect Your Practice
Start with a free compliance audit. We'll identify the issues on your site and give you a clear, prioritized remediation plan.
Get Your Free Dental Website Audit