Healthcare Website Compliance
We specialize in federal HIPAA plus state-specific privacy laws — MHMDA (Washington), CMIA/CCPA (California), HB 300 (Texas), and the SHIELD Act (New York). Medical practices that rely only on federal HIPAA are exposed on two fronts, and fines reach $50,000 per incident. We audit and remediate both.
Get Your Free HIPAA Web AuditCompliance Standards That Apply to You
Health Insurance Portability and Accountability Act — protects patient health information (PHI) from unauthorized access and disclosure.
Health Information Technology for Economic and Clinical Health Act — extends HIPAA requirements to digital health records and online systems.
Americans with Disabilities Act compliance through Web Content Accessibility Guidelines — ensures your website is usable by patients with disabilities.
Washington MHMDA, California CMIA + CCPA, Texas HB 300, and New York SHIELD Act. These state-level laws often reach further than HIPAA — several include a private right of action, letting patients sue practices directly. We track and implement requirements for every major state health-privacy regime.
Common Compliance Issues We Find
Contact forms without encryption
Patient inquiries containing health information transmitted over unencrypted connections violate HIPAA.
Missing BAA with hosting provider
Your web host has access to potential PHI. Without a Business Associate Agreement, you are non-compliant.
Inaccessible appointment scheduling
If patients with disabilities cannot use your booking system, you face ADA liability.
Analytics tracking health data
Standard analytics tools may capture PHI through URL parameters or form data without proper safeguards.
Our HIPAA Compliance Solution
HIPAA compliance software gives you templates, checklists, and document generators — then leaves the technical work to you. We do the work itself: auditing your site, configuring your forms and integrations, signing and tracking the agreements, monitoring your stack continuously. You don't need to learn the rules. You need someone to handle them.
Get Your Free HIPAA Web Audit- HIPAA compliance audit & remediation
- Encrypted contact forms & patient portals
- HIPAA-compliant hosting with BAA
- ADA/WCAG accessibility compliance
- Security monitoring & incident response
- Staff training on web compliance
Compliance Plans & Pricing
Every plan includes full HIPAA compliance. Free initial audit — no commitment required.
Free audit
Automated public-page scan with prioritized PDF report. Deeper manual review on request.
One-time remediation
Typical: $1,500–$5,000 depending on findings (BAA coverage, form rebuild, tracking cleanup, state-law controls). Quoted after audit.
Monthly plan
Ongoing monitoring, updates, and re-audits — starts after remediation ships. Pick a tier below.
Solo Practice
Peace of mind for small practices: 1–2 lead providers, single state, single site.
- Full HIPAA coverage of everything on your site
- Signed BAA with hosting included
- HIPAA-compliant forms, scheduling & basic integrations
- Single-state privacy law coverage (HIPAA + your state)
- Daily encrypted backups, 24/7 uptime monitoring
- Annual third-party HIPAA scan
- 1 hour/month of minor content updates (text, image swaps, link fixes)
- Annual strategy call
- 48h email response
- Free initial compliance audit
Group Practice
Your virtual Compliance Officer for the website side: 3–10 lead providers, growing teams.
- 3–5 providers, 1 state, simple stack $799
- 5–7 providers, 1–2 states, standard PMS $899
- 7–10 providers, 2 states, multiple integrations $1,099
- Everything in Solo Practice
- Up to 2 states regulatory coverage
- Full operations stack covered (scheduling, patient portal, integrations)
- Monthly compliance review with summary report
- ADA / WCAG 2.1 AA monitoring
- 3 hours/month of content & minor design updates
- Practice management integration (Dentrix, Eaglesoft, Jane App, ChiroTouch, WebPT, etc.)
- Quarterly Strategy Call with our compliance team
- 24h email & phone response
- HIPAA staff checklist + 1 training session/year
Multi-Site
Multi-state coverage for regional networks and DSOs: 11–30 lead providers, multiple locations.
- 2–3 sites, 3 states, standard stack $1,999
- 4–6 sites, 4–5 states, non-standard integrations $2,499
- 6–10 sites, custom integrations, complex compliance $2,799
- Everything in Group Practice
- Multi-state coverage (3+ states, MHMDA / CMIA / HB 300 / SHIELD)
- Multi-location network management
- Bi-weekly compliance review
- Custom integrations & API setup
- 8 hours/month of content, design & integration work
- Quarterly Strategy Call + on-demand consults
- 4h critical response SLA
- Quarterly penetration scan
- Annual comprehensive security audit
Health System
A long-term partner for hospital systems & enterprise health orgs: 30+ providers, custom scope.
- Everything in Multi-Site
- Custom architecture & enterprise integrations
- Continuous monitoring
- Dedicated Account Manager
- Co-branded incident response with your legal & IT teams
- Plug-in to your Privacy Officer's workflow
- Custom development & feature work
- Custom SLA & response times
- Executive briefings & quarterly compliance audits
Monthly plan starts after the site is compliant. Initial remediation is a separate one-time engagement — typically $1,500–$5,000 for Solo and Group, scoped higher for Multi-Site and Health System, quoted after the audit. We do not start a subscription on a non-compliant site. All plans billed monthly thereafter. Cancel anytime with 30 days notice. Ongoing compliance work (monitoring, BAA management, monthly review, accessibility remediation) is unlimited within tier scope. New pages, full redesigns, and custom feature development are scoped and quoted separately.
Why isn't this $99 like the HIPAA software tools?
Because the difference isn't features — it's who carries the responsibility when something goes wrong.
- BAA templates — you send them, you chase signatures
- Policy generators — you fill in, you maintain
- Training videos — you and your staff complete
- Compliance checklists — you work through them
- Encrypted hosting, forms, plugin integration — you configure, you own the gaps
- OCR audit — software doesn't show up. You do.
- We sign and manage every BAA in your stack
- We configure the encrypted hosting, forms, and plugin integrations — and keep them aligned as the stack changes
- We monitor every third-party tool you add for HIPAA exposure
- We remediate findings month over month — under our name, on our infrastructure
- We carry the responsibility for the integration of software, hosting, and plugins. Software won't.
Software gives you tools. The configuration, the integration between hosting / forms / plugins, and the responsibility for keeping it compliant — all of that stays on you. We take that piece off your desk and onto ours. If you have an in-house IT team with HIPAA expertise and time to run this yourself, the $99 tools are the right call. If you don't, you're not licensing software — you're hiring a partner who answers when OCR asks who configured the stack.
Why Clients Trust Us
HIPAA Website Compliance Checklist
- SSL/TLS encryption on all pages
- Business Associate Agreement with hosting provider
- Encrypted contact forms for patient inquiries
- Access controls on patient-facing portals
- PHI audit trail and logging enabled
- HIPAA-compliant analytics configuration
- Privacy policy referencing HIPAA Notice of Privacy Practices
- Automated session timeout on patient portals
- Regular vulnerability scanning and penetration testing
- Incident response plan documented and tested
Specialized Solutions
We offer tailored compliance solutions for specific healthcare disciplines, each with its own unique regulatory considerations and software integrations.
Dental Practice
Protect patient data on your dental practice website and meet HIPAA requirements for online scheduling, forms, and photo galleries.
Learn moreChiropractic
Website compliance support for chiropractic practices — helping protect patient data across telehealth, intake forms, and review platforms.
Learn morePhysical Therapy
Secure your physical therapy practice website — from patient portals with exercise videos to progress tracking forms.
Learn moreProtect Your Practice
Start with a free compliance audit. We'll identify the issues on your site and give you a clear, prioritized remediation plan.
Get Your Free HIPAA Web Audit